Supplier relationship control
Manage supplier profiles, type, contacts, payment details, status, own-fleet context, child-tenant links, portal access, assignment status, and performance signals.
Codefy ERP Module
Supplier resources, pricing, and payables in one controlled workflow
Manage transport, cargo, product, and service suppliers from profile setup through pricing, assignments, planned payables, AP statements, advances, deductions, offsets, payment runs, and performance review.
SuppliersPricingPayablesPayment runs
Operating Chain
One supplier flow from resource setup to settlement review
Supplier work breaks when operational records and payable records are managed apart. Codefy ERP keeps supplier profiles, resources, pricing, billing schedules, AP statements, advances, offsets, and payment runs connected to the work suppliers actually deliver.
Step 1
Create supplier
Step 2
Attach resources
Step 3
Set prices
Step 4
Assign work
Step 5
Generate payables
Step 6
Apply deductions
Step 7
Run payments
Supplier Controls
Built for supplier operations before the accounting ledger takes over
Supplier payables belong close to supplier operations because billing schedules, delivered work, advances, penalties, offsets, and payment runs all depend on supplier context. Finance still owns the accounting ledger, journals, reconciliation, and financial statements.
Resources and assignments
Connect suppliers to drivers, vehicles, products, services, active assignments, schedule coverage, and operational resource readiness.
Pricing and billing schedules
Control supplier price rules, pricing validation, billing schedules, payment percentages, trigger days, and billing-cycle scope before payable documents are generated.
Payables and settlement
Review planned payables, supplier AP statements, advances, loans, penalties, credits, offsets, balances, payment runs, and settlement status before finance posting and reconciliation.
Smart Logic
Supplier cost control starts before an AP document is posted
Codefy ERP treats supplier payables as an operational finance workflow: price rules, schedule assignments, billing cycles, completed work, advances, loans, penalties, offsets, and statement status shape the payable before it moves into accounting control.
Supplier Relationship and Profile Control
Keep supplier records useful for operations, procurement, finance, and management instead of treating suppliers as only payment recipients.
Supplier profiles for transport, cargo, product, and service suppliers
Contacts, status, payment details, own-fleet flags, and child-tenant links
Supplier assignment status and active project context
Supplier performance score visibility for management review
Supplier Resources: Drivers, Vehicles, Products, and Services
Manage the resources a supplier provides, so assignments, pricing, and payables are tied to real operating capacity.
Supplier-connected drivers and driver-supplier links
Supplier-owned vehicles and supplier fleet context
Products and services linked to supplier records
Active assignments and schedule coverage by supplier
Supplier Pricing and Assignment Readiness
Control supplier pricing before work is assigned or generated, with price rules, route and schedule pricing, validation, request-change workflows, and sensitive field access.
Supplier price rules and pricing units
Schedule and route price validation
Bulk pricing update and rule conflict support
Field-level protection for supplier cost and margin context
Billing Schedules and Planned Payables
Define how supplier billing cycles work, then generate planned payables from the right schedules, periods, payment percentages, trip basis, and supplier memberships.
Supplier billing schedules and eligible scope validation
Planned payable trees and supplier/project grouping
Previous-month and year-to-date trip basis support
Planned supplier cost compared with target supplier cost
Supplier AP Statements and Balance
Review supplier AP documents, statement periods, document status, payment status, opening balances, accruals, deductions, paid amount, and posted open balance.
Draft, approved, posted, and voided AP statement states
Pending, partial, and paid payment states
Supplier balance, cycle ledger, and statement drill-downs
Coverage signals for unposted, posted, open, blocked, and completed work
Advances, Loans, Penalties, Credits, and Offsets
Keep supplier deductions and credits close to the supplier payable cycle, including cash advances, supplier loans, automatic deductions, penalties, offset sales, and credit application.
Supplier advances and loan repayment plans
Automatic deduction planning against posted payables
Supplier penalties and deduction visibility
Offset sales, credits, and net payable logic
Payment Runs and Settlement Workflow
Prepare, review, post, and pay supplier payment runs using billing schedules, AP statements, selected suppliers, blockers, deductions, payment accounts, and petty-cash allocation where needed.
Payment run month and billing schedule selection
Needs posting, ready to pay, blocked, paid, and no-payable states
Prepare/post/pay lifecycle for supplier AP statements
Payment history and settlement lifecycle visibility
Supplier Performance and Reporting
Turn supplier work into management signals across workload, payables, target cost variance, supplier payments, utilization, execution, and performance.
Supplier workload and planned payable reporting
Cost by supplier and planned cost versus target cost
Supplier payment summaries by month, account, and currency
Performance score, assignment, and utilization context
Finance Boundary and Accounting Handoff
Keep supplier payable operations in this module while leaving the finance module responsible for ledger accounting, journal posting, reconciliation, statements, period locks, and audit controls.
Supplier payables stay with supplier operations and settlement workflow
Finance keeps the accounting layer, AP ledger, journals, and reconciliation
Browser-facing supplier finance data remains permission-aware
Clean handoff from operational payable review to accounting control
Screens
Show supplier operations and supplier settlement together
The module needs one supplier workspace for profiles, resources, pricing, assignments, and performance, plus one payable workspace for billing schedules, AP statements, balances, advances, offsets, and payment runs.
Supplier workspace
Supplier management command center
A seller-side workspace for supplier profiles, transport/cargo/product/service types, drivers, vehicles, products, services, pricing, assignments, payment details, and performance.
Payables and payment runs
Supplier payable and settlement control
Finance operations can review planned payables, AP statements, balances, advances, penalties, offsets, blockers, selected suppliers, payment runs, and settlement status.
Commercial Value
A module that connects supplier capacity with supplier settlement
Supplier operations and payables use the same source of truth.
The same supplier records support profile control, resources, pricing, assignments, billing schedules, AP statements, advances, offsets, payment runs, and performance review.
1
Operations teams control supplier resources, assignment readiness, and pricing before work reaches trip generation or delivery execution.
2
Supplier payables stay with supplier operations, so billing schedules, completed work, advances, penalties, offsets, and payment runs remain explainable.
3
Finance keeps the accounting layer for AP ledger, journals, reconciliation, cash flow, period locks, financial statements, and audit controls.
4
Management can inspect supplier performance, workload, payable exposure, cost variance, blocked payments, deductions, and settlement status from one supplier workflow.
Start with the supplier workflow that creates the most settlement friction
We can review your supplier records, pricing rules, billing schedules, payable documents, advances, penalties, offsets, payment runs, and accounting handoff, then map the right Codefy ERP starting point.