External supplier fleet
Manage supplier-owned vehicles, supplier drivers, contractor capacity, fleet links, operational readiness, and supplier-side visibility without treating every resource as internal property.
Codefy ERP Module
Fleet control across suppliers, owned vehicles, and driver readiness
Manage every vehicle and driver model in one fleet workspace, from supplier capacity to owned fleet readiness, with maintenance, safety, expiry alerts, and live operational visibility.
Supplier fleetOwned fleetMaintenanceSafety
Operating Chain
One fleet flow from resource registration to safety and utilization review
Fleet control breaks when supplier capacity, owned vehicles, employee drivers, expiry dates, maintenance, accidents, and live tracking sit in separate tools. Codefy ERP keeps the fleet record connected to the operation it supports.
Step 1
Register resources
Step 2
Classify ownership
Step 3
Validate readiness
Step 4
Assign capacity
Step 5
Track operations
Step 6
Maintain assets
Step 7
Review safety
Fleet Models
Built for mixed fleets, not only a simple vehicle list
The module reflects how transport-heavy operators actually run capacity: supplier-owned vehicles, tenant-owned vehicles, employee drivers, contractor drivers, and driver-owned resources can all be managed with clear ownership context.
Internal owned fleet
Control tenant-owned vehicles and employee drivers with ownership context, asset details, mobile access, maintenance follow-up, cost visibility, and operating readiness.
Driver-owned resources
Track driver-owned vehicles separately from supplier-owned and tenant-owned assets while keeping the resource available for assignment and readiness review.
Maintenance and safety readiness
Follow maintenance tasks, mileage and due-date triggers, accident reports, post-accident drug tests, driver drug-test history, license expiry, insurance expiry, and safety signals.
Smart Logic
Fleet readiness has to be checked before capacity reaches the schedule
Codefy ERP treats vehicles and drivers as operational resources with readiness state, not just master data. Ownership, license dates, insurance dates, QR setup, GPS readiness, maintenance risk, accident history, and safety review can all shape whether capacity is ready for work.
Supplier Fleet and Driver Control
Manage supplier vehicles and supplier-connected drivers from the same fleet model used by transportation operations, procurement, and assignment planning.
Supplier-owned vehicle records with operational status
Supplier and contractor driver links
Driver and vehicle availability context for assignment planning
Supplier fleet visibility without turning supplier assets into tenant-owned assets
Internal Owned Fleet Management
Control tenant-owned vehicles and employee drivers separately from external supplier capacity, so internal fleet readiness, costs, and maintenance stay visible.
Tenant-owned vehicle registry and owned-fleet screen
Employee driver management with mobile and GPS readiness
Asset and cost context protected by permissions
Internal resources available for owned-fleet operation and backup planning
Vehicle Registry and Ownership Model
Keep fleet ownership explicit across supplier-owned, tenant-owned, and driver-owned resources, instead of relying on ambiguous labels or tenant scope alone.
Vehicle code, plate, VIN, make, model, type, capacity, mileage, and status
Clear ownership model for supplier, tenant, and driver-owned vehicles
License and insurance date context on vehicle records
QR code support for vehicle scanning and field workflows
Maintenance Planning and Cost Follow-Up
Plan and review maintenance by due date, due mileage, priority, status, linked expense, and notes so owned-fleet problems do not disappear until they affect service.
Maintenance tasks for oil, tires, battery, suspension, chassis, interior, towing equipment, and other work
Due-date and due-mileage readiness signals
Maintenance expense creation and task linking
Open, overdue, upcoming, critical, and completed maintenance reporting
Safety, Accidents, and Drug Tests
Connect vehicle accident reports, driver responsibility, estimated cost, police report status, recovery actions, post-accident drug-test creation, and driver drug-test review.
Vehicle accident reports with location, date, driver, cost, actions, and status
Post-accident drug-test workflow support
Driver drug-test history, results, provider, follow-up date, and review status
Safety follow-up connected to driver and vehicle records
License and Insurance Readiness
Surface expiry risk before it becomes an operational blocker, with driver and vehicle license expiry views and vehicle insurance expiry context.
Expired, this-month, and next-month license readiness buckets
Driver and vehicle expiry review with search and export paths
Renewal update and confirmation workflow
Vehicle insurance expiry context for fleet readiness review
QR, GPS, and Live Fleet Operations
Support field verification and live operations with vehicle QR flows, mobile readiness, GPS availability, telematics signals, and active fleet tracking.
Vehicle QR generation, scanning, and field confirmation support
Live tracked trips with active, stale, offline, and no-position states
GPS and tracking readiness for drivers and vehicles
Telematics and safety-score signals for operational review
Fleet Utilization and Management Reporting
Turn fleet records into management signals across capacity, utilization, assignment coverage, license readiness, maintenance, accidents, safety, and backup dependency.
Owned vehicles, employee drivers, active resources, and vehicle-type capacity
Assigned versus idle driver and vehicle visibility
Fleet utilization and assignment coverage signals
Safety, accident, maintenance, and readiness reporting for management review
Screens
Show the fleet from ownership to operational readiness
Fleet Management should show one broad command center for supplier and owned capacity, plus one readiness view for maintenance, safety, accident, drug-test, license, and insurance follow-up.
Fleet command center
Fleet management command center
A web workspace for supplier fleet capacity, owned vehicles, employee drivers, license and insurance readiness, maintenance risk, safety follow-up, and utilization.
Maintenance and safety
Owned fleet maintenance and safety
Fleet managers can review maintenance tasks, mileage and due-date risk, accident reports, post-accident drug-test follow-up, driver drug-test history, and expiry readiness.
Commercial Value
A module that treats fleet capacity as an operating control, not a static list
Supplier capacity and owned fleet readiness in one place.
The same fleet records support supplier management, internal fleet control, driver readiness, assignment planning, field validation, and management review.
1
Operations teams see whether supplier fleet, owned vehicles, employee drivers, and driver-owned resources are ready before capacity is assigned.
2
Fleet managers can track maintenance, mileage risk, accident follow-up, drug-test review, license expiry, and insurance expiry from connected fleet records.
3
Transportation planners get cleaner capacity visibility because vehicles and drivers carry ownership, readiness, GPS, and QR context.
4
Management can review utilization, idle resources, backup dependency, safety signals, and fleet readiness without separating fleet data from operations.
Start with the fleet workflow that creates the most operational risk
We can review your supplier capacity, owned vehicles, employee drivers, maintenance process, safety follow-up, expiry tracking, QR usage, live tracking, and utilization gaps, then map the right Codefy ERP starting point.