Billing and invoice control
Generate, review, send, approve, print, void, and collect receivable invoices while keeping client, project, line-item, payment, balance, and approval context connected.
Codefy ERP Module
Financial control from operations to accounting close
Turn operational activity into controlled financial records, from invoices, payments, expenses, payroll liabilities, and supplier/client balances to journals, ledgers, reconciliation, statements, and close.
BillingPaymentsLedgersClose
Operating Chain
One finance flow from operational records to closed books
Finance work fails when invoices, payments, expenses, payroll liabilities, supplier settlement, journals, ledgers, and statements are handled as disconnected tasks. Codefy ERP keeps the operational source and accounting result traceable.
Step 1
Configure accounts
Step 2
Generate invoices
Step 3
Record payments
Step 4
Post journals
Step 5
Review ledgers
Step 6
Reconcile balances
Step 7
Close period
Finance Controls
Built for operational billing and accounting governance in the same finance layer
The module connects daily money movement with accounting control. Operations create invoices, payments, expenses, and obligations; finance controls posting rules, ledgers, reconciliation, statements, period locks, and audit review.
Payments and cash movement
Manage pay-in and pay-out records, cash and bank accounts, payment methods, corrections, reversals, payment history, and cash movement visibility.
Ledger and journal accounting
Control chart of accounts, posting rules, balanced journal entries, manual journals, opening balances, general ledger, AR ledger, AP ledger, and source-linked posting events.
Reporting, reconciliation, and close
Review reconciliation health, payment sync, cash flow, forecasts, trial balance, P&L, balance sheet, period locks, close guidance, and finance audit signals.
Smart Logic
Accounting control starts with valid source documents and balanced posting
Codefy ERP validates finance posting before it reaches the ledger: source identity, tenant account ownership, active accounts, debit and credit balance, period locks, reversal-only corrections, and reconciliation health all protect the accounting layer.
Invoice Generation and Client Billing
Create and manage receivable invoices from client and project work, with line items, due dates, client approval, payment history, balance due, print output, and period-lock awareness.
Invoice generation from project and operational context
Invoice list, detail view, line items, balance due, and payment history
Client approval, send, print, void, and credit-note paths
Billing schedules and project billing configuration
Payments In, Payments Out, and Cash Accounts
Track incoming and outgoing payments with account selection, payment methods, correction flows, reversal state, source document links, and cash/bank account visibility.
Pay-in and pay-out management
Cash, bank, petty cash, wallet, card, transfer, and other payment methods
Payment correction and reversal workflows
Cash account and payment account control
Expenses, Liabilities, Payroll, and Loans
Connect expense payments, recurring expenses, liabilities, staff payroll, driver payroll, employee loans, supplier advances, and payroll payable context to finance control.
Expense records, payment history, and recurring expense templates
Liabilities and liability payment tracking
Staff and driver payroll finance context
Loans, deductions, petty cash, and payroll payable visibility
Chart of Accounts and Posting Rules
Define the accounting structure that every financial workflow posts into, including account types, categories, hierarchy, system roles, posting guides, templates, and rule resolution.
Revenue, expense, asset, liability, and equity accounts
System account roles for AR, AP, payroll, cash, revenue, costs, and clearing
Account monthly activity reporting
Posting rules and account template generation
Manual Journals and Balanced Posting
Support controlled manual entries and source-linked automatic posting while enforcing balanced debit and credit lines, account validity, source identity, and period controls.
Manual journal entry workflows
Balanced debit and credit validation
Source-linked finance posting events
Opening balances and journal reversal controls
General Ledger, AR Ledger, and AP Ledger
Give finance teams ledger-level visibility across journal entry lines, running balances, client receivables, supplier payables, supplier receivables, adjustments, payments, and source references.
General ledger with date filters, reference types, accounts, debit, credit, and running balance
AR ledger by client with invoiced, collected, and outstanding balances
AP ledger by supplier with accrued, paid, adjustments, and net balance
Supplier receivables for offset-sale cases
Reconciliation Health and Payment Sync
Expose accounting integrity issues before close, including AP/AR GL differences, subledger differences, unbalanced entries, orphan links, offset mismatches, failed postings, and non-posted events.
AP and AR reconciliation difference checks
Unbalanced journal and orphan reference detection
Non-posted posting event visibility
Canonical repair and reversal-only control guidance
Cash Flow, Forecasts, and Financial Reports
Turn receivables, payables, collections, payments, and project finance activity into cash-flow visibility and management reporting.
Cash flow forecast with receivables and payables
Forecast versus actual comparison
Payables forecast and account grouping
Client/project profitability and finance reporting
Trial Balance, P&L, and Balance Sheet
Support formal finance review with trial balance, monthly P&L, account breakdowns, balance sheet, cash flow statement, and source-of-truth journal entry lines.
Trial balance debit and credit verification
P&L by month, year, client, revenue, expense, and net profit
Balance sheet from journal lines with asset, liability, and equity structure
Account month detail and monthly report drill-downs
Period Close and Audit Controls
Control accounting periods with lock windows, close reasons, safe finance guides, period-lock enforcement, sensitive finance access, and audit-focused reconciliation review.
Period start, period end, locked status, and close reason
Locked-period blocking for protected finance actions
Sensitive finance field capability controls
Audit-ready close and reconciliation health signals
Screens
Show finance control from billing to accounting close
The module needs one finance command center for daily money movement and one accounting control surface for ledgers, journals, reconciliation, statements, and period close.
Finance command center
Finance and billing command center
A finance workspace for receivables, payables, cash, invoices, payments, expenses, payroll liabilities, profitability, cash flow, reconciliation, and period status.
Accounting control
Ledgers, statements, and close control
Finance teams can review chart of accounts, posting rules, manual journals, general ledger, AR/AP ledgers, reconciliation health, trial balance, P&L, balance sheet, and period locks.
Commercial Value
A module that turns operational records into accountable finance
Billing, payments, and accounting close use the same source trail.
The same finance layer supports invoices, payments, expenses, payroll liabilities, cash accounts, journals, ledgers, reconciliation, financial statements, and period close.
1
Operations and finance teams can connect invoices, payments, expenses, payroll liabilities, and cash movement to the accounting records they create.
2
Supplier payables stay operationally visible in Supplier Management while Finance owns the accounting truth through AP ledger, journals, reconciliation, and close.
3
Management can review receivables, payables, cash, profitability, statements, reconciliation issues, and locked periods without separating operations from accounting.
4
Finance teams protect the books with balanced posting, active account validation, period locks, reversal controls, source references, and reconciliation health checks.
Start with the finance workflow that needs cleaner accounting control first
We can review your billing, invoices, payments, expenses, payroll liabilities, chart of accounts, posting rules, ledgers, reconciliation, statements, and period-close needs, then map the right Codefy ERP starting point.