Fixed lines
Operate recurring employee routes with planned stops, directions, schedules, working days, shifts, seat assignments, and planned passenger counts.
Codefy ERP Module
Employee and student transportation, controlled end to end
Plan demand, generate ready trips, track field execution, and give companies, schools, and buyers controlled visibility from one connected transportation workflow.
EmployeesStudentsShuttleOn-demand
Operating Chain
One connected flow from demand planning to billing review
Employee and student transportation is not just dispatch. The value is in controlling the full chain before, during, and after every trip.
Step 1
Plan demand
Step 2
Assign resources
Step 3
Validate readiness
Step 4
Generate trips
Step 5
Execute in field
Step 6
Confirm attendance
Step 7
Review billing
Transport Modes
Built for the ways employee and student transportation actually runs
Shuttle services
Run repeated shuttle movements between controlled points such as offices, plants, compounds, depots, campuses, and client sites.
On-demand trips
Let eligible client employees request trips while the system enforces schedule eligibility, booking cutoffs, demand freeze rules, capacity, and pricing readiness.
Ad-hoc and mixed operations
Support operational exceptions, backup resources, mixed supplier and owned-fleet operations, and special movements without losing trip proof or financial traceability.
Smart Logic
The important logic sits before the trip reaches the road
Codefy ERP treats planning validation as part of the transportation operation, so incomplete schedules, missing assignments, pricing gaps, GPS readiness, and field exceptions are visible before they become service problems.
Employee and Student Transportation Planning Engine
Build the operational plan around routes, stops, schedules, working days, directions, shifts, client employees, and seat assignments, while keeping tenant staff and client passenger records separate.
Direction-aware schedules for home-to-office, office-to-home, and round-trip patterns
Working-day and shift compatibility for recurring operations
Client employee transportation eligibility and assignment context
Passenger planning before trip generation
Schedule-Level Resource Assignment
Assign who operates each route schedule with validity dates, working days, supplier or owned-fleet context, driver, vehicle, and commercial readiness.
Canonical schedule assignments for generated trips
Supplier and owned-fleet operation support
Overlap detection and assignment coverage checks
Driver, vehicle, supplier, and price readiness before execution
Smart Trip Generation and Readiness Validation
Generate trips from clean operational plans instead of pushing incomplete schedules into the field. The system checks missing assignments, price gaps, supplier cost gaps, inactive records, GPS readiness, geofence setup, and internal fleet cost readiness before trip creation.
Single, bulk, and streaming generation workflows
Clean-only or warning-tolerant generation modes
Holiday-aware planning and working-day filtering
Validation logs for operations and finance review
On-Demand Employee Transport Control
Control employee requests with eligibility, schedule type validation, booking cutoff policies, frozen demand snapshots, capacity checks, vehicle type matching, duplicate booking prevention, and approval-aware cancellation rules.
On-demand entitlement per client employee
Previous-day, same-day, and hours-before cutoff logic
Confirmed bookings grouped into executable trips
Revenue, supplier cost, and internal cost resolution during generation
Web Operations Command Center
Give operations teams a web workspace for live trips, trip history, fleet tracking, incidents, assignments, route schedules, passenger context, and planned-vs-actual follow-up.
Live GPS status and selected vehicle context
Trip history with filtering and export paths
Incident and exception visibility
Assignment coverage and generation readiness workflows
Driver App Execution
Drivers work from a trip-first mobile surface with start, stop, arrival, departure, navigation, geofence context, offline readiness, and trip completion states.
Trip status from not started to completed
Stop sequence, ETA, and waypoint context
Navigation actions from assigned trip stops
GPS disabled and offline state handling
Supervisor App Field Control
Supervisors manage field reality: QR confirmations, bulk scans, route trips, remaining trips, backup vehicle or driver assignment, petty cash, penalties, and operational escalations.
QR attendance and bulk vehicle scanning
Backup driver, vehicle, and supplier handling
Penalty and petty-cash workflows
Manager and executive mobile visibility
Employee App Passenger Experience
Client employees get a focused passenger app for upcoming trips, history, attendance confirmation, driver and vehicle details, complaints, and trip feedback.
Upcoming and historical assigned trips
Attendance or trip confirmation
Driver phone and vehicle plate visibility where allowed
Complaints, reviews, and service feedback
Buyer / Client Portal Visibility
Transport buyers can manage the service without chasing updates across suppliers. The portal gives controlled visibility into projects, routes, employees, seat assignments, on-demand activity, tracking, incidents, invoices, and pricing requests.
Project, route, schedule, and employee visibility
Trips review, fleet tracking, and incident context
Invoice approval and overdue visibility
Pricing request and service validation workflows
Supplier, Cost, and Finance Connection
Tie operational movement to commercial control with supplier assignments, pricing rules, planned payables, internal fleet costs, payment runs, invoice review, and project profitability reporting.
Supplier price rule application and schedule assignment pricing
Planned supplier cost and payable visibility
Owned-fleet driver and vehicle cost context
Cost variance, margin, and profitability reporting
Operational Intelligence and Reporting
Turn transportation activity into management visibility across attendance, no-shows, backup rate, supplier performance, utilization, anomalies, planned-vs-actual execution, and financial outcomes.
Executive, operations, assignment, and supplier reports
Attendance and no-show analysis
Fleet utilization and backup-rate visibility
AI-assisted summaries over approved operational datasets
Screens
Show the operation across web, field apps, passengers, and buyers
Employee transportation spans office users, drivers, supervisors, client employees, and buyers, so the module page shows the operation across every surface that affects service delivery.
Web operations
Transportation command center
A web workspace for route schedules, live trips, assignment readiness, fleet tracking, incidents, and operational review.
Driver app
Trip execution in the field
Drivers see assigned trips, route stops, geofence context, navigation actions, and tracking readiness from the mobile app.
Supervisor app
QR, backup, and field control
Supervisors confirm attendance, scan vehicles, manage route trips, assign backups, and handle field exceptions.
Employee app
Passenger visibility and feedback
Client employees can review upcoming trips, confirm attendance, see driver and vehicle context, and submit feedback.
Buyer portal
Controlled client-side service visibility
Transport buyers can follow projects, employees, routes, trips, tracking, incidents, invoices, and pricing requests from a controlled portal.
Commercial Value
A module that understands both sides of the transportation relationship
Control for providers. Visibility for buyers.
The same transportation records support sales confidence, daily operations, and commercial review.
1
Providers control route planning, assignments, dispatch, field execution, supplier settlement, and proof in one workflow.
2
Buyers manage employee transportation across projects, routes, suppliers, incidents, invoices, and live service visibility.
3
Operations teams catch missing data before trips are generated, not after drivers and passengers are already waiting.
4
Finance teams get cleaner links between planned operations, actual trips, supplier costs, client invoices, and margin.
Start with the employee transportation workflow that creates the most control first
We can review your current routes, suppliers, buyers, schedules, passenger flows, mobile apps, and reporting gaps, then map the right Codefy ERP starting point.